PROVISION OF PROFESSIONAL AUDIO-VISUAL PRODUCTION SERVICES

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Objective of the Assignment

The objective of this assignment is to engage competent and creative service provider(s) and establish a framework agreement to provide services that support AFR in documenting its activities, capturing impact stories, and producing high-quality visual content that effectively communicates AFR’s work to diverse audiences. It aims to ensure:

• Professional documentation of AFR projects’ activities, events, and awareness campaigns.
• Production of compelling success story videos and visual narratives.
• Development of promotional and advocacy audiovisual materials.
• Consistent, high-quality photography, videography, and animation outputs aligned with AFR’s brand.
• Timely delivery of outputs to support communications, events, and outreach activities.
• Innovative and modern storytelling approaches using contemporary tools and techniques.

3. Scope of Work

The firm(s) selected will provide audio – visual production services that may include, but are not limited to, the following categories:

1. a) Photography Services

• Professional photography coverage and editing of AFR events (large-scale), workshops, conferences, field activities, and other events.
• Portrait and professional headshot photography and editing for AFR staff.
• High-quality editorial and documentary-style photography for reports, publications, websites, and social media.
• Delivering final images in required formats and resolutions.

• Proper archiving and labeling of photo assets.

1. b) Videography Services

• Professional video coverage of events, awareness campaigns, and field activities.
• Production of short and long-form videos, including event highlights, promotional videos, interviews, impact stories, case studies, full event videos, and more.
• Professional video editing, color grading, sound design, subtitles, and graphics.
• Events livestreaming services.
• Delivery of final videos in multiple formats suitable for web, social media, and presentations.

1. c) Animation and Motion Graphics

• Development of 2D and/or 3D animations to explain concepts, programs, or results.
• Motion graphics for videos, presentations, and digital campaigns.
• Animated infographics and data visualization.
• Integration of animation with live-action video content where required.

1. d) Innovative and Advanced Visual Production

• Aerial photography and videography using licensed drone technology.
• Use of modern filming techniques (gimbals, sliders, cinematic shots, time-lapse, slow motion).
• Creative storytelling approaches aligned with current digital media trends.
• Proposals for innovative visual formats and content ideas to enhance AFR’s visibility and impact.

1. e) Pre-production, Production, and Post-production Support

• Concept development and storyboarding in collaboration with AFR’s Communications Team.
• Scriptwriting supports videos and animations.
• Production planning, scheduling, and logistics.
• Post-production editing, revisions, and finalization.
• Safe storage and handover of raw and final production files.

Interested firms must confirm their intention to submit a proposal by Wednesday, April 1, 2026, at 17h00 HRS CAT

Any requests for clarifications to the RFP may be submitted by Monday, April  6, 2026, 17h00 HRS CAT.

Bidders should submit their proposals no later than Friday, April 10, 2026, 14:00 HRS CAT

Responding bidders are advised that this solicitation does not in any way obligate AFR to make a contract award or compensate the responding firms for any costs associated with the preparation and submission of their proposals. Additionally, AFR may award a contract without conducting negotiations; all proposals should be submitted initially using your most favorable terms. AFR reserves the right to award any resultant contract to other than the offeror submitting the lowest price proposal based on technical excellence, schedule superiority or client request.

All communications regarding this RFP should be addressed via email: procurement02@afr.rw

Below is the summary planned procurement schedule:

Cordially,

Jean Bosco Iyacu
Chief Executive Officer