Download the RFP
Objective of the Assignment
The main objective of this assignment is to engage a professional cleaning company to ensure that AFR office premisesare maintained in a consistently clean, hygienic, safe, and welcoming condition.
Specific objectives include:
- Always maintaining AFR offices in a clean and orderly
- Ensuring washrooms and kitchenette facilities are hygienic, fully stocked, and free from unpleasant odors.
- Maintaining cleanliness of office interiors including workstations, furniture, fixtures, windows, and equipment.
- Maintaining cleanliness of office exteriors including entrances, walkways, parking areas, and surrounding spaces.
- Providing housekeeping and hospitality support during meetings, workshops, and official events.
- Always ensuring availability of cleaning consumables and hygiene
Scope of Work
The cleaning company will be responsible for providing everything needed to carry out the cleaning services properly. This includes the cleaners, their supervisor, cleaning products, cleaning supplies, equipment, tools,uniforms, gloves, masks, and any other items required to-perform the work. AFR will not be responsible for providing these resources unless otherwise agreed.
Interested companies must confirm their intention to submit a proposal by Friday, June 26, 2026, at 17h00 HRS CAT
Any requests for clarifications to the RFP may be submitted by Tuesday, June 30, 2026, 17h00 HRS CAT.
Bidders should submit their proposals no later than Tuesday, July 7, 2026, 14:00 HRS CAT
Responding bidders are advised that this solicitation does not in any way obligate AFR to make a contract award or compensate the responding firms for any costs associated with the preparation and submission of their proposals. Additionally, AFR may award a contract without conducting negotiations; all proposals should be submitted initially using your most favorable terms. AFR reserves the right to award any resultant contract to other than the offeror submitting the lowest price proposal based on technical excellence, schedule superiority or client request.
This process will potentially result in a framework agreement with the selected firm.
All communications regarding this RFP should be addressed via email: procurement02@afr.rw .
Below is the summary planned procurement schedule:
| Activity | Date |
| a) Date of issue of RFP | Monday, June 22, 2026 |
| b) Confirmation of interest | Friday, June 26, 2026, at 17h00 HRS CAT |
| c) Request for clarifications | Tuesday, June 30, 2026, 17h00 HRS CAT. |
| d) Proposal closing date for submission of proposals | Tuesday, July 7, 2026, 14:00 HRS CAT |
Cordially,
Agnes Uwanyiligira
Ag. Chief Executive Officer
To apply for this job please visit afr.rw.
