Download the RPF
Objective of the Assignment
The main objective is to establish a framework agreement with one or more competent firms to provide professional printing and branding services to AFR on an as-needed basis, ensuring:
- High-quality and consistent production of materials that reflect AFR’s brand standards.
- Timely delivery of outputs to support communications, events, and outreach activities.
Scope of Work
The firm selected will provide printing and branding services that may include, but are not limited to, the following categories:
a) Printing Services
- Digital and Offset Printing: Annual reports, policy briefs, manuals, brochures, flyers, business cards, folders, notebooks, and stationery.
- Large Format Printing: Roll-up banners, pop-up displays, posters, billboards, wall graphics, and event backdrops.
- Specialty Printing: Embossing, lamination, UV coating, die-cutting, and custom packaging (where required).
b) Branding and Promotional Materials
- Design and production of branded materials
- Office signage, wayfinding systems, and exhibition booth design.
- Event branding and installation.
c) Delivery and Installation
- Timely production and delivery of materials to AFR offices or event venues.
- On-site installation and setup for branded items or event signage (as needed).
- Quality assurance and inspection before final handover.
Interested firms must confirm their intention to submit a proposal by Friday, March 20 ,2026, at 17h00 HRS CAT
Any requests for clarifications to the RFP may be submitted by Tuesday, March 24 ,2026, 17h00 HRS CAT.
Bidders should submit their proposals no later than Friday March 27, 2026, 14:00 HRS CAT
Responding bidders are advised that this solicitation does not in any way obligate AFR to make a contract award or compensate the responding firms for any costs associated with the preparation and submission of their proposals. Additionally, AFR may award a contract without conducting negotiations; all proposals should be submitted initially using your most favorable terms. AFR reserves the right to award any resultant contract to other than the offeror submitting the lowest price proposal based on technical excellence, schedule superiority or client request.
All communications regarding this RFP should be addressed via email: procurement02@afr.rw
Below is the summary planned procurement schedule:
| Activity | Date |
| a) Date of issue of RFP | Thursday, March 12, 2026 |
| b) Confirmation of interest | Friday, March 20, 2026, at 17h00 HRS CAT |
| c) Request for clarifications | Tuesday, March 24, 2026, 17h00 HRS CAT. |
| d) Proposal closing date for submission of proposals | Friday, March 27 2026, 14:00 HRS CAT |
Cordially,
Jean Bosco Iyacu
Chief Executive Officer
To apply for this job please visit afr.rw.
